Workplace inspections are an essential part of maintaining a safe, compliant, and efficient operation. They can range from simple visual walk-throughs to detailed audits focused on specific processes, equipment, or departments. Historically, experts such as safety engineers and industrial hygienists have led these efforts, but today, professionals across diverse sectors—from research and manufacturing to healthcare and hospitality—conduct inspections to proactively identify and control risks.

Hazard Identification

Inspections are designed to uncover potential hazards, such as unsafe working conditions, inadequate ventilation or lighting, improper material storage, or insufficient use of personal protective equipment (PPE).

A proven approach to risk management follows the RAMP model promoted by the American Chemical Society:

• Recognize Hazards
• Assess Risks
• Minimize Risks
• Prepare for Emergencies

Recognizing hazards is the cornerstone of this process. For example, compliance with OSHA’s hazard communication standards, which require clear labeling and standardized information on chemical containers, helps workers in all industries understand and control risks in their environment. Beyond chemicals, organizations can also identify ergonomic, electrical, or environmental hazards to strengthen overall safety culture.

Types of Inspections

Inspections can be:

• Routine – Regular self-inspections conducted by teams or departments, often quarterly or annually.
• Event-Based – Triggered by specific circumstances such as new equipment installation, facility renovations, or incidents.
• Targeted – Focused on particular operations or risks, such as confined space entry, ladder use, equipment maintenance, or waste management.

While inspections originated in labs and industrial settings, the same principles apply to offices, warehouses, construction sites, and healthcare facilities—anywhere people work and interact with equipment, materials, or the environment.

Employee Involvement

Employee participation is key to effective inspections. Engaging staff helps build a culture of safety, encourages hazard reporting, and reinforces awareness of workplace standards. Typical areas evaluated include:

• Exits and Aisles: Clear, accessible, and properly marked.
• Emergency Systems: Functionality of alarms, lighting, and emergency equipment.
• Material Handling: Proper labeling, storage, and disposal of materials.
• Personal Protective Equipment (PPE): Availability and correct use.
• Ergonomics: Proper workstation setup and posture to prevent repetitive strain.
• Safety Devices: Maintenance of items such as eyewash stations, fire extinguishers, or machine guards.

Compliance and Continuous Improvement

Regular inspections ensure adherence to regulatory requirements—such as those from OSHA, EPA, and local agencies—and provide opportunities for continuous improvement. Documenting findings and tracking corrective actions demonstrates accountability and helps prevent incidents before they occur.

Tools and Technology

Modern inspection tools make the process more efficient and data-driven. Mobile apps and software can:

• Manage customizable checklists
• Capture photos and notes
• Assign and track corrective actions
• Generate reports and analytics

Risk and Safety Solutions offers robust inspection software designed to streamline these processes for organizations of all sizes and industries—helping teams conduct inspections efficiently, document compliance, and enhance workplace safety.

Author

Russ Vernon, Ph.D.
EH&S Business Development Manager
Risk and Safety Solutions