Privacy and Legal Notice

University of California Risk and Safety Solutions (UCRSS) is committed to protecting the privacy and accuracy of your personally identifiable information and the confidentiality of your business data.

Information Collection and Use

Categories of personally identifiable information collected by the online systems maintained by UCRSS or by other entities affiliated with the University of California, may include: your Internet location (Internet domain and IP address), type of device, browser, and operating system used to access our resources, date and time you visited, pages visited on our site, search terms used on our search engines, along with information you use to fill out forms and transaction data. This personally identifiable information is used to relate business data to authorized users. Identifying information is also shared via federated authentication systems to the extent necessary to identify each user. In order to keep you informed of activities requiring your attention, we may use collected personal information for the purpose of future communication back to you. These web pages may use cookies in order to deliver web content specific to your security session, navigation interests, or to keep track of online transactions.

Disclosure of Collected Information

UCRSS will not disclose or share, without your consent, personally identifiable information, except for certain explicit circumstances in which disclosure may be required by law or to facilitate transaction data exchanges. UCRSS will not distribute or sell your personally identifiable information to third-party organizations.

Updating Personal Information

Questions regarding your options to review, modify or delete previously provided personal information should be directed first to the maintainers of your organization’s federated authentication system and then to UCRSS via


Submitted sensitive information is protected both online and offline. Collected sensitive information is transmitted using modern encryption methods and only authorized UCRSS personnel who need the information to perform specific job functions are granted access. Web, application, and database servers are maintained in secure computing environments.

Policy Changes

Any revisions to this privacy policy will be posted at this URL. You may submit inquiries about this policy to


Accessibility Statement

We are committed to ensuring that Risk and Safety Solutions applications are accessible to everyone, including individuals with disabilities. We strive to ensure our applications adhere to accessibility guidelines embodied in the UC Information Technology Accessibility policy, which requires compliance with the WCAG 2.0 level AA standards for all web-based information, as well as the UC Web accessibility guidelines.

We continually strive to improve the experience for all of our visitors. If you have any questions or suggestions regarding the accessibility of any Risk and Safety Solutions applications, please contact us at



Regarding the Health Insurance Portability and Accountability Act (HIPAA), our applications are designed to be used in a variety of settings, both public and private. While we have security measures in place, unless specifically identified in our master service agreement, RSS applications are not guaranteed for HIPAA compliance. Users are responsible for protecting any and all Protected Health Information (PHI) that may be transmitted or stored within the application.